This position plays a key role in ensuring the smooth day-to-day operation of the office, whileproviding ongoing support to management and internal teams. We are looking for a precise, well-organised and client-focused professional who enjoys a varied and dynamic role.

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Responsibilities
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Front Office

• Handling and forwarding incoming calls

• Welcoming and assisting clients and visitors

• Organising meetings, internal events and supporting their execution

• Managing incoming and outgoing mail, liaising with courier services

• Handling office building–related administrative matters

• Liaising with cleaning and maintenance service providers

• Ensuring meeting rooms, shared spaces, recreational areas and kitchen areas are kept in order
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Back Office

• Daily use of the Documat document management system

• Forwarding invoices and documentation to the Finance department

• Managing access cards and the access control system

• Coordinating IT-related matters

• Fleet management (company cars and mobile phones)

• Coordinating office and kitchen supplies

• Supporting HR, Marketing and Sales teams in event organisation

• Data entry, record keeping and administrative reporting

• Taking minutes at management meetings when required

• Ordering business cards

Executive Support

• Providing day-to-day support to management

• Preparing contracts and related documentation

• Organising appointments with legal advisors and notaries

• Managing lunch orders and restaurant reservations

Requirements

• Friendly, client-focused attitude

• Precise and well-organised working style

• Strong communication skills and proactive approach

• Ability to work independently and reliably

• Flexibility and attention to detail

• Confident user-level IT skills

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What We Offer

• Stable, long-term career opportunity

• Supportive, collaborative team environment

• Diverse responsibilities with real impact on daily operations

• Modern, inspiring office environment

• Opportunities for professional development

How to Apply

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